The Snapfix Asset Management module designed to give you total visibility and control over all your physical assets across any property, facility, or hotel.
📦 From boilers to HVAC systems, fire alarms to elevators, Asset Management helps ensure everything runs smoothly and is maintained on time.
💡 Assets Management is a paid add-on module. To discuss pricing and configuration, please contact your Customer Success Manager or email support@snapfix.com.
🔍 Key Benefits of Assets
- One Central Record – Every asset, its details, history, documents, and maintenance tasks in one place.
- Real-Time Status – View all associated tasks and PPMs (planned maintenance) per asset in a single view.
- Smarter Decisions – Analyse lifetime costs and performance to guide "repair vs. replace" decisions.
- Regulatory Confidence – Maintain clear records for insurance, compliance and audits.
- BMS & IoT Integration – Auto-create maintenance tasks from smart device alerts - our API can help you here!
- Scan-to-View – Use QR codes, barcodes or SmartTags to instantly access or log issues with an asset.
🛠️ How to Set Up Asset Management
1. Create Asset Registers
Organise your assets into registers such as:
- Lifts
- Boilers
- HVAC
- Vehicles
- Fire Systems
Each register has its own customisable asset fields.
2. Add Asset Details
For each asset:
- Add a name, image, and criticality status (via RYG indicators)
- Set key attributes (e.g. serial number, install date)
- Upload related documents (manuals, certificates)
3. Enable QR/Barcode/SmartTag
- Tag each asset with a QR Code or barcode (mobile only)
- Scanning it allows instant access to asset info or task creation
4. Assign a Template Checklist (Optional)
Automatically include a predefined checklist in each new task created from an asset.
✨ Popular Use Cases
- 🏨 Hotel managers use Track to manage room ACs, lifts, fire doors, etc.
- 🛠 Facility teams use it for preventive maintenance of critical systems.
- 🧾 Asset tracking for audits, insurance, and lifecycle reporting.
🧠 FAQs
Can I view all tasks and PPMs for an asset in one place?
Yes! Simply tap the “Tasks” icon from within an asset to see related active and scheduled tasks.
Can I scan an asset to view its details?
Yes. You can use the ‘+’ icon to scan a QR, barcode or SmartTag and:
- Instantly view the asset
- Create a task for the asset
Can I add documents to an asset?
Yes. Use the “Docs” icon to upload manuals, certificates, inspection reports and more.
What types of attributes can I track?
Each asset register can have custom fields such as:
- Location
- Model number
- Warranty dates
- Vendor details
Can I customise the asset setup per location?
Yes. Asset Registers can be tailored per building, site or category, and you can filter by priority, criticality, or tag.
📈 Why Upgrade to Track?
- 🔧 Reduce Downtime – Proactive task scheduling prevents breakdowns.
- 📊 Make Data-Driven Decisions – Identify costly equipment and allocate budget wisely.
- 📂 Always Audit Ready – Centralise all asset and maintenance data with traceable logs.
- 🚀 Simplify Operations – One click to scan, view and maintain any asset.